FAQ

If you have a question for which you can't find any answer in this area, please call our service: 0 800 – 1 23 43 37 (Mon-Fri from 8:00 am until 6:30 pm, free from German landlines).
From abroad: +49 2 21 / 9 76 68 – 0 (charged service)

Insofar as legal views are set forth on this site, we give notice that these are not binding and that the courts ultimately have to decide.

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What is the difference between basic registration and advanced registration?

You may use the basic registration to register in the Transparency Register and administrate your access data. Advanced registration will allow you to enter beneficial owners in the Transparency Register or to inspect the Transparency Register.
You may call up advanced registration under „My data“ after logging onto the platform.

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Is registration free of charge?

Both basic and advanced registration is free of charge.

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What is the price for an entry in the Transparency Register?

Notifications to the transparency register held by Bundesanzeiger Verlag GmbH as the competent body (hereinafter referred to as the „registration authority“) pursuant to Sections 20 (1), 20 (2) , 21 (1) GwG are free of charge.
For the management of the transparency register, the registration authority charges an annual basic fee, Section 24 (1, 3) GwG in conjunction with Section 1 TrGebV in conjunction with No. 1. annex 1 of organizations pursuant to Section 20 (1) GwG and legal structures pursuant to Section 21 GwG. Organizations pursuant to Section 20 (1) GwG are legal persons under private law and registered partnerships, all defined by German law, meaning Gesellschaft mit beschränkter Haftung (GmbH), Aktiengesellschaft (AG), Partnerschaftsgesellschaft mit beschränkter Berufshaftung (PartG mbB), Offene Handelsgesellschaft (OHG), Unternehmergesellschaft (UG), Partnerschaftsgesellschaft (PartG), Kommanditgesellschaft (KG), der eingetragene Verein (e.V.), Europäische Aktiengesellschaft (SE), Kommanditgesellschaft auf Aktien (KGaA), Gesellschaft mit beschränkter Haftung & Compagnie Kommanditgesellschaft (GmbH & Co. KG) and Genossenschaft (eG).
The registration authority charges a fee for each retrieval of a document associated with inspections of the entries, Section 24 (1, 3) GwG in conjunction with Section 1 TrGebV in conjunction with annex 2.

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What disclosure requirements do shareholders (beneficial owners) have towards obligated persons?

Natural persons who are holding more than 25 percent of capital shares by themselves or together with other or controlling more than 25 percent of voting shares have to tell the necessary information to the legal representatives of associations and legal persons if they are by themselves beneficial owners pursuant to the GwG or are under direct control of a beneficial owner (§ 20 par. 3 GwG).

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What is the representative competence for notifications of beneficial owners for transparency reportable legal entities based on?

The representative competence can be based on legal (e.g. manager of a limited liability company) or contractual proxy (e.g. power of attorney within a client-lawyer relationship as tax consultant or lawyer).

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Why do I have to solve a security check when registering?

This is necessary due to security reasons.

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I have entered a wrong email address when registering. What can I do?

Please register again with the correct email address.

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I have registered but I did not get an email with a confirmation link. What can I do?

Please check if the email is in your spam folder. Or restart the registration, possibly with another email address.

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How can I transmit notifications of beneficial owners to the Transparency Register?

This is only possible via the internet form under „My Data“. Condition for the accessibility of these forms is an advanced registration.

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I cannot choose „Create order” at the administration of transparency reportable legal entities. What do I have to do?

The creation of an order is only possible if you have added one or more transparency reportable legal entity/entities.

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How can I change my access email address?

Log in to the Transparency Register with your previous access data. Under „My Data“ in the area „Access data“ you can enter a new email address. The new email address has to be activated via confirmation link as well. The current customer number remains the same.

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Is it possible to cancel orders?

Yes, you can cancel orders in the „Order administration“ under „My Data“ as long as the relevant entries of the beneficial owners in the Transparency Register are not yet done.

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What are transparency reportable legal entities?

Transparency reportable legal entities are:

  • Legal persons under private law and registered partnerships
  • Administrators of trustees resident or based in Germany
  • Custodians resident or based in Germany of the following shapings of law:
    1. Unincorporated foundations, if the foundation goal is self-serving from the point of view of the founder,
    2. Shapings of law that correspond to such foundations relating to its structure and function
See § 20 par. 1 and § 21 par. 1 and par. 2 GwG.

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What are the basic requirements for registration?

A valid email address that you can use for registration must be available.

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How can I apply for a restriction of inspection pursuant to Section 23(2) GWG ?

According to Section 12 TREinV the beneficial owners application for a partially or complete restriction of inspection pursuant Section 23(2) GWG must be in writing, must be justified and all documents named in the regulation must be attached. It can be submitted electronically or postally.

For postal delivery the following address must be used:

Bundesanzeiger Verlag GmbH
Transparenzregister
Postfach 10 05 34
50445 Köln

For electronic delivery the following e-mail address must be used:

antrag-beschraenkung@transparenzregister.de

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Which verifications have to be uploaded within registration of a natural person?

Within registration of a natural person a proof of identity according to § 3 of the German Regulation [Transparenzregistereinsichtnahmeverordnung (TrEinV)] has to be uploaded. Applicable verifications are mentioned in § 3 para. 2 (1) of the TrEinV. As verification a copy of the valid ID card or passport come into question, for example.

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Which verifications have to be uploaded within registration of a non-natural person?

Within registration of a non-natural person evidence must be provided in two ways.
First, a proof of identity according to § 3 of the German Regulation [Transparenzregistereinsichtnahmeverordnung (TrEinV)] has to be uploaded. Applicable verifications are mentioned in § 3 para. 2 (2) of the TrEinV. As verification a LEI or a commercial register excerpt come into question, for example.
Second, a proof that the registered person is authorized for inspection for the legal entity has to be uploaded. For companies a letter signed by a person with representative competence is applicable indicating that the registered person is allowed to inspect for the legal entity with the email address used for registration. For public authorities a letter with an official seal is necessary indicating that the registered person is allowed to inspect for the public authority with the email address used for registration.

We can help you

Refer to the FAQ section for tips on how to use the Transparency Register.

Alternatively, contact our service number at

0 800 - 1 23 43 37

Mon-Fri from 8:00 am to 6:30 pm CET, free of charge from the German landline.
From abroad: +49 2 21 / 9 76 68 - 0 (charged service).

Information about fees

Do you have any questions about your notification of charges?

Please contact our information number

0 800 – 1 23 43 40

Mon-Fri from 8:00 am to 6:30 pm CET, free of charge from the German landline.
From abroad: +49 2 21 / 9 76 68 – 0 (charged service).

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